Notre Dame, IN, United States Full-time Dean of College of Science NIC2
Company Description The University of Notre Dame is more than a workplace; it is a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person-mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University's mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you!
Job Description The Departmental Coordinator provides essential administrative support to ensure the effective day-to-day operations of the department. This role supports a wide range of functions, including academic program coordination, faculty and student support, communications, and departmental logistics. The Coordinator works closely with faculty, students, staff, and campus partners to facilitate smooth operations and a high level of service across the department.
While this position will initially focus on supporting graduate programs, including recruitment, admissions, and student services, responsibilities may evolve over time in alignment with departmental priorities and operational needs.
Key Responsibilities
Coordinate and support daily departmental operations, ensuring efficiency and organization
Provide administrative support for academic programs, with an emphasis on graduate program activities
Assist with graduate student recruitment, admissions processes, and onboarding
Serve as a primary point of contact for faculty, students, and internal and external partners
Support faculty with scheduling, communications, and administrative needs
Coordinate meetings, events, and departmental logistics
Maintain accurate records, databases, and documentation
Assist with internal and external communications, including drafting and distributing materials
Collaborate with campus partners to support departmental initiatives and ensure compliance with university processes
Contribute to continuous improvement efforts and adapt to evolving departmental needs
Qualifications
Associate's degree or completion of up to three years of college or technical school preferred
3+ years of relevant administrative or program support experience
High level of professionalism, integrity, and discretion
Strong interpersonal skills with the ability to build relationships and work collaboratively across teams
Excellent written and verbal communication skills
Strong organizational skills with the ability to manage multiple priorities and meet deadlines
Customer service oriented with a positive, approachable demeanor
Adaptable and flexible, with the ability to support change and evolving responsibilities
Quick learner with the ability to understand and apply new systems and technologies
Proficiency in Google Workspace (Docs, Sheets, Drive, etc.)
Additional Information Salary up to $55,000, commensurate with experience. Please include a cover letter and resume with your application.
The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a). We strongly encourage applications from candidates attracted to a university with a Catholic identity.
