Notre Dame, IN, United States Full-time Dean of Arts and Letters NIC3
Company Description The University of Notre Dame is more than a workplace! We are a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person-mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University's mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you!
Job Description The Department of Psychology at the University of Notre Dame, within the College of Arts & Letters, is seeking a highly organized, detail-oriented, and collaborative Research Coordinator to support the administrative and financial operations of research activities within the department.
This role plays a critical part in ensuring the smooth execution of research initiatives by providing administrative support, financial coordination, and compliance oversight. The Research Coordinator will work closely with faculty, principal investigators, and central administrative offices to manage budgets, track deadlines, and support grant-related processes.
Key Responsibilities
Research Coordination & Administrative Support
Provide administrative support for faculty research activities and projects
Track deadlines for proposals, reports, renewals, and compliance requirements
Support regulatory and compliance processes, including audit documentation
Serve as a liaison between faculty, departments, and central administrative units
Assist faculty with processing research-related expenses
Maintain accurate documentation, timelines, and reporting related to research activities
Financial Management
Support monitoring of faculty research accounts, including restricted and grant funds
Track spending across accounts (discretionary, endowed, restricted, and sponsored funds)
Process expense reports, reimbursements, purchase orders, and travel expenses
Assist with budgeting and financial tracking to ensure compliance with university policies
Support stewardship reporting and communication with development partners
Collaborate with department leadership to prepare financial reports and summaries
Department Liaison & Grant Support
Serve as the primary liaison to Notre Dame Research (NDR) and Corporate Relations
Coordinate dissemination of grant-related information to faculty
Support pre-award and post-award processes in collaboration with central offices
Ensure timely reporting and compliance with grant requirements
Facilitate communication between faculty and institutional partners
Projects & Strategic Initiatives
Contribute to special projects and departmental initiatives
Support coordination and execution of strategic priorities
Assist department leadership with additional administrative and research-related tasks as needed
#LI-AW1
Qualifications Education & Experience
Bachelor's degree
Experience working with budgets, financial systems, or financial management platforms
Ability to track multiple deadlines and manage complex timelines
Strong organizational skills and attention to detail
Excellent communication skills and ability to collaborate across diverse groups
Preferred
Familiarity with sponsored research administration, compliance, and reporting
Experience with fund accounting and grant management
Experience in academic, research, or corporate relations environments
Knowledge of pre-award and/or post-award grant processes
Skills
Strong organizational skills and attention to detail
Ability to manage multiple tasks and priorities simultaneously
Excellent verbal and written communication skills
Strong problem-solving and analytical abilities
Professionalism and a collaborative, service-oriented approach
Ability to learn and adapt to new systems and platforms
Additional Information Application Deadline: May 31, 2026
Hiring Pay Range: Up to $26/hour, commensurate with experience
Required Application Materials: Resume and cover letter
The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a). We strongly encourage applications from candidates attracted to a university with a Catholic identity.
