USPS is seeking an Administrative Assistant to assist with task completion tracking, note taking, scheduling and conducting team meetings, managing documents, and performing Standard Operating Procedures for the team.
MEANINGFUL WORK AND PERSONAL IMPACT As an Administrative Assistant, the work youll do at GDIT will be impactful to the mission of USPS. You will play a vital role in supporting USPS management.
Key Responsibilities:
HOW an Administrative Assistant WILL MAKE AN IMPACT
Track tasks assigned to team members and ensure timely follow-through
Update and manage the team task board, including lanes, statuses, and assignments
Prepare reports, memos, letters, documentation, and formatted deliverables
Collect, archive, and organize e-documents and digital signatures
Identify process inefficiencies and propose improvements
Anticipate needs of leadership and team member2
Organize and maintain structured documentation repositories
WHAT YOULL NEED TO SUCCEED:
Required Experience:
2+ years of administrative or operational support experience
Demonstrated ability to manage scheduling, meeting coordination, and note taking
Ability to manage and track tasks, assignments, and deadlines
Intermediate proficiency in Microsoft Excel (cleaning data, organizing datasets, combining data, filtering, sorting)
Proficiency with Microsoft Outlook and Microsoft Teams
Strong written and verbal communication skills (emails, summaries, memos)
Ability to maintain confidentiality and handle sensitive information
Ability to work independently and prioritize multiple requests under short timelines
Highly organized with excellent attention to detail
Ability to prioritize competing tasks under short deadlines
Proactive, anticipatory work style
Professional judgment and discretion
Problem-solving mindset; identifies and proposes process improvements
Reliable follow-through and ownership of responsibilities
Comfortable communicating with software developers, managers, and contractors
Quick turnaround on time-sensitive requests
Education Requirements:
Associate's degree in Management, Business Administration, Communications or Liberal Arts or equivalent experience in an IT setting is preferred; however, an additional 4 years of experience can be substituted.
Experience supporting senior directors, VPs, or executive-level leadership
Ability to create pivot tables in Excel
Familiarity with MS Project, Visio, or SharePoint
Experience in data cleanup and data quality assurance
Experience with task automation tools (e.g., Power Automate, Outlook rules)
Basic familiarity with Power Apps
Experience coordinating audits or compliance-related tasks
Government, USPS, finance, or IT department support experience
Security Clearance Level:
Ability to obtain and maintain a Public Trust clearance and successfully pass a thorough Government background screening process requiring the completion of detailed forms and fingerprinting
This position has a U.S. residency requirement.The USPS security clearance process requires the selected candidate to have resided in the U.S. (including U.S. Territories) for the last five years as follows:U.S. Citizens cannot have left the U.S. (including U.S. Territories) for longer than 6 months consecutively in the last 3 years (unless they meet certain exceptions). Non-U.S. Citizens cannot have left the U.S. (including U.S. Territories) for longer than 90 days consecutively in the last 3 years.
Location:
Eagan, MN (Preferred)
Remote (Considered)
GDIT IS YOUR PLACE:
401K with company match
Comprehensive health and wellness packages
Internal mobility team dedicated to helping you own your career
Professional growth opportunities including paid education and certifications
