Job Summary: The Accounts Payable Specialist is responsible for ensuring accurate and timely processing of all vendor invoices, expense reports, and payments. This role requires expertise in corporate accounts payable processes and a commitment to maintaining compliance with company policies and financial regulations.
Key Responsibilities:
Process and verify vendor invoices, ensuring accuracy and proper approvals.
Manage the corporate accounts payable workflow, including coding invoices to appropriate accounts and cost centers.
Prepare and process electronic transfers, ACH payments, and checks.
Reconcile vendor statements and resolve discrepancies promptly.
Monitor and manage accounts payable aging reports to ensure timely payments.
Assist in month-end and year-end closing processes related to accounts payable.
Maintain organized and accurate financial records and documentation.
Communicate effectively with vendors, internal departments, and stakeholders to address inquiries and provide resolutions.
Ensure compliance with company policies, procedures, and financial regulations.
Identify opportunities to improve accounts payable processes and implement best practices.
Qualifications:
Proven experience in corporate accounts payable processing (2+ years preferred).
Strong understanding of accounts payable principles and general ledger accounting.
Proficiency with accounting software (e.g., SAP, Oracle, QuickBooks) and Microsoft Excel.
Excellent organizational skills and attention to detail.
Strong analytical and problem-solving abilities.
Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
Excellent communication and interpersonal skills.
Preferred Qualifications:
Bachelor's degree in Accounting, Finance, or a related field is a plus.
Experience with ERP systems and automated accounts payable tools.
Knowledge of tax compliance related to vendor payments (e.g., 1099 processing).
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
