Job Title: Executive Assistant, Global Quality and Regulatory Affairs and Chief Medical Officer
Santa Clara All Buildings, CA US
Administrative and Support Services, Agriculture, Forestry, & Fishing, Finance/Economics, Healthcare, Practitioner and Technician, Human Resources, Transportation, Counseling, Logistics, Research & Development, Medical
Executive Assistant, Global Quality and Regulatory Affairs and Chief Medical Officer
Agilent inspires and supports discoveries that advance the quality of life. We provide life science, diagnostic and applied market laboratories worldwide with instruments, services, consumables, applications and expertise. Agilent enables customers to gain the answers and insights they seek ---- so they can do what they do best: improve the world around us. Information about Agilent is available at www.agilent.com.
This is a terrific opportunity for a highly versatile individual to work in a fast-paced environment providing executive administrative support to the Senior Vice President of Global Quality and Regulatory Affairs and the Chief Medical Officer. The SVP serves as a key member of, and advisor to, the executive staff helping shape the company's overall strategic direction.
The Executive Assistant to the SVP manages a broad range of advanced and diversified tasks and details, handles highly sensitive and confidential information on a regular basis, and requires a high level of discretion. The ideal candidate must have exceptional judgement, comprehensive experience, skill and knowledge of company operations, policies, practices, and procedures. Requires deep proficiency in a broad range of administrative and operational activities. The ideal candidate will have experience assessing and anticipating Executive needs and be comfortable with making independent decisions. In addition, the candidate will apply their extensive experience and creative problem-solving skills to work on projects that are complex in nature and have narrow deadlines. Confident under pressure and happy with multi-tasking, the candidate will be in a unique position to provide high-level executive support and contribute to Agilent's growth and success.
The role is in Santa Clara, CA. The position will occasionally provide back-up support to Executive Assistants of the CEO, CFO, SVP of HR and General Counsel.
* Proactively manages calendars and schedules, including coordinating meeting logistics globally, as well as recurring internal staff meetings and other Executive level reviews. Maintains awareness of significant deadlines and plans proactively for them. * Coordinates all aspects of travel arrangements including: booking flights, hotel and local transportation; providing agendas and itineraries; and arranging visa/passport requirements as needed. Prepares and reconciles travel expense reports. * Manages calendar for internal and external events, possibly assisting with the development of content and slides, planning and management of webcasts so SVP is prepared for each engagement. * Communicates professionally with internal customers, external suppliers, other executives and employees at all levels of the company. * Manages creation and tracking of large purchase orders. Works with the internal procurement team to add new suppliers to the vendor database, then works with finance to track monthly expenses. * As needed, may participate in and/or lead projects within the function. * Manages SharePoint database. * Responsible for providing On-Boarding support for new hires reporting to the SVP. * Responsible for ensuring Org Charts are maintained and updated on Internal Group site. * Requires the ability to direct questions and solve problems independently. * Requires excellent judgment and discretion.
Knowledge, Skills, and Abilities:
* Excellent judgment and discretion, high integrity * Strong verbal and written communication skills * Current computer skills & user of MS 365 business applications such as Word, Excel, PowerPoint. * Proficient in use of collaboration tools such as Spark, WebEx, Telepresence, Telepresence enabled WebEx * Ability to work independently and as part of a team * Proven time management and organization skills * Excellent interpersonal skills. Positive demeanor, confident style, can-do attitude * Ability to professionally engage with demanding and sometimes challenging stakeholders * Good judgment and decision-making skills * Ability to prioritize and take initiative * Ability to multi-task in a sometimes high-stress environment * Significant attention to detail and follow-through skills
Qualification, Education, Experience:
* Prior experience providing administrative support at an executive level. Minimum of 8 years of experience is desired. * Associate degree and/or higher education, specialized training or certification desired
Agilent Technologies Inc. is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other protected categories under all applicable laws.