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Job Title: Gift Records Coordinator
Location: Azusa, CA United States
Position Type: Full Time
Post Date: 11/21/2020
Expire Date: 01/21/2021
Job Categories: Education
Job Description
Gift Records Coordinator
The Gift Records Coordinator provides computer support relative to the development and alumni records stored on the Advancement Software database and helps facilitate the workflow in the Advancement Services area.

Required Education
* High School diploma.
* Bachelorís degree preferred.

Required Experience
* Two years experience in data entry (gift or pledge processing preferred).

Primary Duties/Essential Functions
* Cashiering duties for all donations, including:
- Cash: counting all cash; preparing deposit slip for bank; recording in bank book; delivering securely to APU Bookstore.
- Checks: scanning checks; preparing online deposit slip for bank; preparing report to go with checks kept in safe for 1 month.
- Maintain confidentiality with code for the safe.
* Process and track payroll deduction recurring gifts from faculty/staff.
* Adjusting gifts as needed for balancing with the Business Office at month close.
* Process donations and pledges as delegated by donations processor for all departments throughout the University.
- Process complex transactions, such as wire transfers and donations that involve benefits.
* Research database and identify constituent(s) or enter record(s) for a new ID.
* Data input and maintenance of addresses, phones, and other computer stored information, as needed.
* Preparation and data input of new gift batches or pledges and complete all steps needed to reconcile and assure accuracy of all work and process batch proofs and transfers.
* Print documents, letters, and reports that assist in completing tasks as requested. Print donation receipts/acknowledgement letters and prepare for signature and mailing.
* Prepare file copies of donorsí drafts/back-up documentation, including Xeroxing.
* Track/document quantity of work, as needed.
* Other duties as assigned under University Advancement goals and needs.
* Regular, punctual attendance as required by the supervisor based on department needs.
* Performs other duties as required by the supervisor.

Skills
* Accounting or cashier experiences helpful.
* Knowledge of mailing procedures helpful.
* Good math skills.
* Good written and oral communication.
* Good typing skills.

Mental Demands
* Ability to work under pressure, exuding a mature demeanor while multi-tasking in a deadline oriented environment with accuracy and consistency.
* Ability to work independently and meet deadlines.
* Ability to work collaboratively with a team, as well as an independent contributor.
* Ability to exercise good judgment and discretionary skills in determining when to act independently and when to consult management prior to taking action.
* Self-starter with a positive attitude.
* In agreement with the purpose and goals of Azusa Pacific University in providing a Christian-based higher education for its students.

Physical Demands
* Requires typing and sitting at computer keyboard.
* Hearing and speaking on the telephone.
* Ability to lift, pull, grasp, stoop to lower file drawers and reach to top of five-drawer file cabinet.
* Lift up to 20 lbs.

Visual Demands
* Computer monitor, reading, eye-contact with visitors.

Environment
* Pleasant office, comfortable surroundings, friendly staff, relaxed but professional.

Technologies
* Proficient in Google Apps., Microsoft Office, Word and Excel.

Compensation
* Salary will be commensurate with qualifications, experience, and internal equity.

Azusa Pacific University is acting as an Employment Agency in relation to this vacancy.
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Contact Information
Website:https://www.aplitrak.com/?adid=ZGhpY2tzLjc0NDA1LjM2NTlAYXp1c2FwYWNpZmljdW5pdmVyc2l0eS5hcGxpdHJhay5jb20
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