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Job Title: Academic Records Specialist
Location: Azusa, CA United States
Position Type: Full Time
Post Date: 10/23/2019
Expire Date: 11/23/2019
Job Categories: Education
Job Description
Academic Records Specialist
The primary responsibility of the Academic Records Specialist position is to coordinate and ensure accuracy of the permanent academic records of graduate students.

Required Education
* Bachelorís degree required.
* Masterís degree preferred.

Required Experience
* Five to seven years of experience, university experience preferred.

Primary Duties/Essential Functions
* Evaluates and verifies that all graduation requirements have been met.
* Posts degrees to permanent academic record.
* Manages the workflow processes and timeline related to the recording of graduate/professional student grades, including data entry, assignment of duties as needed, and communication with instructors.
* Support, affirm, and sustain the beliefs, values, and mission of the university in all facets of one's role and through the university's daily living expectations.
* Works with Associate and Assistant Registrars to create, update and maintain accurate Graduate and Professional Registrar forms.
* Uses in-person appointments, e-mail and telephone to explain academic policies related to program requirements, general education requirements, grading, and graduation to students, faculty, and staff.
* Coordinates grade change workflow processes for all graduate and professional student records.
* Maintains open and appropriate communication with faculty, deans and students regarding incomplete policies and practices. Records and tracks incomplete contracts.
* Provides Degree Verification Letters upon request.
* Assists students with understanding general education requirements and policies, Transfer Inquiry Forms or Transfer Evaluation forms, and evaluates and posts transfer/substitution work as needed.
* Informs the Assistant Registrar of problems related to student academic records.
* Assists with Commencement planning and execution, and is required to work all commencement events (Winter and Spring) of each calendar year.
* Maintains and adheres to all FERPA regulations, federal, state and institutional guidelines and standards, complying with all federal, state and institutional regulations and following all Azusa Pacific Universityís set standards.
* Performs other duties as assigned by leadership.
* Is proficient in the uses of the university integrated student database, PeopleSoft, Windows, Microsoft Word, Excel, Project and Google docs and applications.
* Regular, punctual attendance as required by the supervisor based on department needs.
* Committed to a Christ-centered, multicultural community that values diversity.

* Excellent organizational, problem solving, and oral and written communication skills.
* Ability to balance a variety of tasks and demands.
* Knowledge of office operations.

Mental Demands
* Ability to work under pressure, exuding a mature demeanor while multi-tasking in a deadline oriented environment with accuracy and consistency.
* Ability to work independently and meet deadlines.
* Ability to work collaboratively with a team, as well as an independent contributor.
* Ability to exercise good judgment and discretionary skills in determining when to act independently and when to consult management prior to taking action.
* Self-starter with a positive attitude.
* In agreement with the purpose and goals of Azusa Pacific University in providing a Christian-based higher education for its students.

Physical Demands
* Requires repetitive motions and sitting at computer keyboard.
* Hearing and speaking on the telephone.
* Able to conduct business at other offices on campus.
* Able to lift, bend, grasp, reach, lift up to 20 lbs. occasionally.

Visual Demands
* Reading, writing notes, and computer monitor.

* Pleasant office setting, comfortable temperature.

* Proficient in Google Apps., Microsoft Office, Word and Excel.

Azusa Pacific University is acting as an Employment Agency in relation to this vacancy.
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