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Summer Intern-Events (6998 hits)





Responsibilities:





  • MLS Events Department Support
    • Provide support leading up to, during and after events and/or meetings
    • Manage banner inventory, requests, and upkeep
    • Assist with ticket inventory management
    • Assist with hospitality requests for summer events
    • General admin support and management
  • 2017 MLS All-Star Game presented by Target (Chicago, IL)

    • Pre-Event
      • Manage selection of local/event interns including sourcing, interviewing, and travel coordination
      • Run invite RSVP reports and process invite-related data against tight deadlines
      • Manage creative process. Submit requests, maintain creative grid, work with design team to ensure requirements and deadlines are met
      • Collect and format product orders for All-Star (Heineken, Coca-Cola, AdvoCare, Kellogg’s, etc.)
      • Assist with ticket inventory management and distribution
      • Assist with general event administration
      • Promptly update and manage all even documents (private schedule, event overview, MLSsoccer.com/all-star schedule information, planning meeting notes, etc.)
      • Coordinate shipping and receiving process for internal departments, including tracking
     
    • Onsite
      • Oversee general Event administration
        • Assist with distribution of meeting signage and preparation for next day’s meetings
        • Assist with daily prep and restock of VIP Lounge supplies and needs
        • Assist with on-site support of hospitality dinners for various MLS departments
        • Manage last minute creative requests and on-site printing with FedEx and local vendors
        • Responsible for full-inventory of all incoming event-related shipments to host hotel and event venues
      • On-site management of local/event interns
        • Create daily schedules/communication of assignments and tasks
        • Ensure interns are reimbursed for onsite expenses
        • Secure accommodations for group on site
        • Ensure event interns have a positive event experience
      • Assist with daily prep and restock of VIP Lounge supplies and needs
      • Be an ambassador of Major League Soccer and a positive representation of the MLS Events department
     
    • Post Event
      • Invoice collection, payment processing, and budget reconciliation for applicable areas
      • Pull and inventory event photos and recap information
      • Oversee all inbound shipments and inventory all Events department items returned to storage

     










Qualifications:





Experience

  • Experience in hospitality management or event planning is preferred
  • Ability to prioritize and manage multiple projects in busy environment

  • Excellent oral and written communication skills necessary, with strong presentation skills a plus
  • Must have superior customer service skills
  • Capable of working proactively with multiple personalities to achieve results
  • Availability to travel to the 2017 MLS All-Star Game in Chicago (Wednesday, July 26th - Friday, August 4th)
  • Availability to work out of MLS League Office (NYC)
  • Availability to work evenings, weekends, and holidays when necessary
  • PC Savvy: Microsoft Office Suite

Education

  • 4-year college degree or working toward degree










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Posted By: Cheer Leader
Friday, March 24th 2017 at 9:54AM
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